Privacy policy for the Lead Forensics employer branding and recruitment
Last updated: 05/03/26
Lead Forensics Limited and Lead Forensics, Inc (collectively referred to as “Lead Forensics”, “we”, “us”, or “our”) respect your privacy and are committed to protecting your personal data.
For the purposes of this Recruitment Privacy Notice, Lead Forensics Limited is the data controller responsible for the processing described in this notice.
Lead Forensics, Inc may provide operational or technical support to Lead Forensics Limited in managing recruitment processes, but processes personal data only in accordance with this notice and applicable data protection laws.
Lead Forensics Limited
3000 Lakeside
North Harbour
Hampshire
PO6 3FQ
If you have any questions about how we process your information, please contact: data-compliance@leadforensics.com
We collect and use your personal data only to manage recruitment and improve our hiring process.
This notice explains how we collect, use, and protect your personal data when you:
- Visit our careers website
- Apply for a job with us
- Sign up to receive job alerts
- Are referred or sourced for a potential role
- Act as a reference for a candidate
- Choose to receive SMS notifications from us
- What Information We Collect
Depending on how you interact with us, we may collect:
Contact information
- Full name
- Email address
- Phone number
- Postal address
Application information
- CV or résumé
- Cover letter
- Work history
- Education details
- Salary expectations
- Interview notes or assessments
Professional information
If we source candidates, we may collect information from publicly available sources such as:
- Company websites
- Professional networking platforms
Communications
Information you provide when communicating with us, including:
- Emails
- Messages
- Interview recordings (where applicable)
- Survey responses
Website usage data
When you visit our careers site, we may collect:
- IP address
- Browser and device information
- Pages visited
- Session activity
This helps us maintain and improve the site.
We may collect this information using cookies or similar technologies. For more information, see our Cookie Policy.
If we obtain your information from public sources or third parties, we will provide you with this privacy information within a reasonable period after obtaining your data.
- SMS Communications
If you choose to receive SMS notifications from us, we may use your phone number to send messages relating to:
- Recruitment updates
- Interview scheduling
- Job alerts
- Important application notifications
Message frequency may vary and will depend on your interaction with our recruitment process.
By opting in to SMS notifications, you confirm that you are the owner or authorised user of the phone number provided and consent to receive automated messages from us. Consent to receive SMS messages is not required to apply for a job.
You may opt out of SMS communications at any time by replying:
STOP, END, CANCEL, UNSUBSCRIBE, or QUIT
You may also contact us directly to request removal from SMS communications.
For assistance, you can reply HELP to any SMS message
Standard message and data rates may apply depending on your mobile provider.
We do not sell or share SMS opt-in data or consent with third parties for marketing purposes.
- How We Use Your Information
We will only process personal data that is relevant and necessary for recruitment purposes and in accordance with applicable data protection laws.
We use your personal data to:
- Review and manage job applications
- Communicate with candidates during the recruitment process
- Identify and contact suitable candidates for current or future roles
- Send job alerts if you sign up for them
- Schedule interviews and assessments
- Obtain references where relevant
- Send recruitment-related SMS notifications (if you opt in)
- Operate and improve our careers website
- Comply with legal obligations or respond to legal claims
We do not make recruitment decisions based solely on automated processing. All applications are reviewed by our recruitment team.
We may not be able to provide individual feedback for all applications.
- Our Legal Basis for Processing
Under data protection law, we rely on the following legal bases:
- Legitimate interests to manage recruitment processes and identify suitable candidates
- Consent for optional activities such as job alerts, SMS notifications, or interview recordings
- Legal obligations where we must comply with applicable laws
- You may withdraw consent at any time
- Who We Share Your Data With
We may share your personal data with:
- Applicant tracking system providers
- Recruitment technology providers
- IT and hosting providers
- Recruitment partners assisting with hiring
- Messaging platforms and telecommunications providers that help deliver SMS communications
- Legal or regulatory authorities where required
These organisations process data only on our instructions and in accordance with applicable data protection laws.
- International Data Transfers
Some of our service providers may process personal data outside the UK or the European Economic Area.
Where this occurs, we ensure appropriate safeguards are in place, such as:
- adequacy decisions
- approved contractual clauses
- appropriate technical and organisational protections
- Security Measures
We implement appropriate technical and organisational security measures to protect personal data against unauthorised access, loss, misuse, or disclosure.
- How Long Do We Keep Your Data
We retain candidate information for as long as necessary to manage our recruitment processes and consider candidates for future opportunities, unless you request deletion sooner or a longer retention period is required by law.
If you are hired, your data will become part of your employee record and will be processed in accordance with our employee privacy policy.
- Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data
- Restrict or object to processing
- Withdraw consent where processing is based on consent
- Request a portable copy of your data
To exercise your rights, contact: data-compliance@leadforensics.com
- Complaints
If you have concerns about how we handle your personal data, you can contact us or lodge a complaint with the UK Information Commissioner’s Office (ICO).
- Updates to This Notice
We may update this notice from time to time to reflect changes in our practices or legal requirements.
The latest version will always be available on our careers website.
You can read our full Privacy Policy here: Privacy Policy - Lead Forensics